55+
TENPIN BOWLING ASSOCIATION OF
The
name of the Association shall be 55+ TENPIN BOWLING ASSOCIATION OF NEW
ZEALAND, hereinafter referred to as the ‘Association’.
a.
To advance and promote
throughout New Zealand the sport of tenpin bowling and associated leisure and
social activities by men and women 55 years of age and over.
b.
To encourage and support
the participation by Association members in tenpin bowling activities and in
local and regional tenpin bowling tournaments, both in New Zealand and
Australia.
a.
To conduct the affairs of
the 55+ Tenpin Bowling Association of New Zealand in the best interests of all
its members, in a manner befitting a non-profit making autonomous organisation.
b.
To receive and accept
subscriptions, donations and the proceeds of fund raising activities, and apply
these to the objects of the Association, and to be accountable to the members
of the Association for all such monies.
c.
To establish and empower
an Executive Committee, as hereinafter provided, to conduct and manage the
affairs of the Association.
d.
To do all such other acts
and things as are, or may be incidental, or conducive to the attainment of any
or all of the objects of the Association or the exercise of any of its powers.
a.
Any person 55 years of
age or over, being a member of a Tenpin Bowling League or Club may apply to
become a member by completing and lodging with the Association Secretary the
designated application form, accompanied by the prescribed annual membership
subscription amount as may be set from time to time by the Association.
b.
The Executive committee
may, in its absolute discretion and in confidence, approve or reject any
application for member-ship, and shall notify any such applicant accordingly.
c.
The Executive may in its
absolute discretion, terminate the membership of any member who in their
opinion is, or has been guilty of conduct prejudicial to the best interests of
the Association and its members, and shall notify such member accordingly.
d.
A member may at any time give in writing to the
Secretary, notice of his/her intention to resign or retire as a member of the
Association.
e.
Members may only use the Association’s name to raise
funds to attend Association tournament and functions.
f.
No member shall use the Association’s name, as a
governing body, to raise funds for any other purpose.
ARTICLE 5
ADMINISTRATION
a.
The administration of the affairs of the Association
shall be conducted by an Executive Committee.
b.
The Executive Committee shall be financial members
of the Association and shall consist of:
i.
President
ii.
Vice President
iii.
Secretary or Secretary/Treasurer (The Treasurer, if
appointed separately, may also be an Executive Committee member)
c.
The Committee shall consist of all Centre delegates
who have been duly elected to represent their Centre by financial members of
the Association based at that Centre.
ARTICLE 6
ELECTION OF EXECUTIVE
COMMITTEE
a.
The President, Vice President and
Secretary/Treasurer (or Treasurer) may each hold office for a term of two (2)
years but may, subject to Article 9, stand for re-election, with automatic
nomination to the said Executive positions at the end of their term.
b.
Any other member willing to stand for one of the
Executive Officers’ positions shall be properly nominated and seconded in
writing to the Secretary prior to an Annual General Meeting.
c.
Committee members (being Association delegates)
shall hold office for two (2) years, and subject to Article 9, may stand for
re-election, but require two current financial members to nominate and second
their nomination.
d.
The nominee must confirm in writing to the
Secretary, their willingness to have their name put forward for the particular
position for which they are nominated.
e.
Executive Committee members replaced at an AGM shall
remain in office until the conclusion of activities at the Association’s final
meeting for that year.
f.
New Executive Committee appointees shall take up
office on the first day following the final Association meeting for that year.
ARTICLE 7
METHOD OF VOTING
Election of Executive
Committee members:
a.
Only Centre delegates may vote at general meetings
on matters properly notified in advance to Association members.
b.
Prior to a meeting, it shall be the responsibility
of each Centre delegate to contact their Centre members and vote according to
their wishes.
c.
Delegates unable to attend a meeting may register
their members’ vote in writing to the Secretary.
d.
A secret ballot shall be conducted in the event of
more than one nomination being received for any executive position and/or
Centre delegate position.
e.
The Chairperson shall appoint two (2) scrutineers, preferably from non voting members present.
f.
The declaration of the Chairperson shall be
final. However, in the event of a tie,
the Chairperson may in his/her absolute discretion, use a casting vote or call
for a further ballot.
g.
The scrutineers shall
retain and destroy all voting papers.
ARTICLE 8
ANNUAL GENERAL MEETING (AGM)
a. All Annual General Meetings of the
Association shall be held as determined by the Executive Committee each year on
such a date, time and place as shall be fixed by the Executive Committee.
b. At least six (6) weeks notice of such AGM
shall be given in the Association newsletter, or by notice in writing to all
the Association delegates for distribution to the financial members within that
delegate’s area.
c. All other general meetings shall be
Extraordinary General Meetings (EGM).
d. A quorum shall be not less than ten (10)
members present in person.
e. No business shall be transacted at any AGM
or EGM unless a quorum is present.
f. If within half an hour from the appointed
time for the AGM or EGM a quorum is not present, the meeting shall stand
adjourned to the next convenient day, time and place as determined by the
Chairperson.
g. The members present at the adjourned meeting
shall constitute a quorum and may transact business accordingly.
h. The Chairperson of the AGM or EGM shall be
the President. In his/her absence the Vice President shall be the
Chair-person. In the absence of both,
the meeting may elect a Chairperson for that meeting.
a.
The Secretary shall disclose to the meeting, details
of all registered votes from delegates who are unable to attend.
b.
The business of the AGM shall be:
i.
To receive, and if so resolved, approve the report of
the President and Executive Committee on the activities, state and condition of
the Association.
ii.
To receive, and if so resolved, approve the
Treasurer’s audited statement of Income and Expenditure and funds position of
the Association for the preceding twelve months.
iii.
To elect the Executive Committee members of the
Association.
iv.
To set the annual subscription.
v.
To transact any other business which in the view of
the Chairperson may properly be dealt with.
ARTICLE 9
EXECUTIVE OFFICERS
Representation
Not more than two (2) of the
Executive Officers may be based in the same Zone at the time of election.
Zones are:
Zone 1: Auckland – consisting of all Auckland Centres
Zone 2: Hamilton, Tauranga, Rotorua, Taupo and Hastings
Zone 3: New Plymouth, Wanganui and Palmerston North
Zone 4: Wellington Provincial
area
Zone 5: South Island – all South
Island Centres
ARTICLE 10
EXTRAORDINARY GENERAL
MEETING (EGM)
a.
The Executive Committee may whenever it thinks fit, and
shall upon the requisition in writing of not less than ten (10) financial
members, convene an EGM of the Association.
b.
The notice of, and conduct of such EGMs shall be in accordance with the rules as set out under
Article 8: Annual General Meeting.
c.
No business, other than that specified in the notice
convening the meeting, shall be transacted at an EGM.
d.
All other Executive meeting, AGM or EGM business
shall be decided by simple majority on a show of hands.
e.
The Chairperson may, at his/her absolute discretion,
call for a poll on any matter properly brought before a meeting.
ARTICLE 11
POWERS OF THE EXECUTIVE
COMMITTEE
a.
The affairs of the Association shall be managed by
the Executive Committee which shall be responsible for the day to day
administration of the Association, in accordance with the Rules and
Constitution set out herein.
b.
The Executive Committee shall have the additional
power to set up and disband sub-committees, and appoint co-opted Association
members to such sub-committees.
ARTICLE 12
FUNCTIONS OF THE EXECUTIVE
COMMITTEE
a.
Meetings of the Executive Committee shall be called
at such place, date and time as may be mutually convenient.
b.
The President or Vice President shall chair such
meetings.
c.
A quorum for such meetings shall be ten (10),
including the Executive Committee members personally present.
d.
The President shall ensure that an appropriate
record is kept of all business conducted on behalf of the Association and at
meetings.
e.
The Executive Committee shall ensure that proper
records are kept of all monies received and paid, and that such records are
audited annually.
f.
The Executive shall cause a bank account to be
opened in the name of the Association and shall ensure that :
i.
All monies received are banked in that account and
all payments made by cheque.
ii.
The President, Vice President, Secretary/Treasurer,
or a nominated delegate, shall countersign all withdrawal cheques.
iii.
Details of all such transactions are recorded and
approved at each Executive Committee meeting.
g.
Any member of the Executive shall ‘ipso facto’
vacate office if he or she is found guilty of grave misconduct prejudicial to
the interests of the Association or its members.
h.
Any member of the Executive may terminate his/her
office by notice in writing to the President or Secretary.
i.
The Executive shall, subject to Article 10, b. be entitled to fill casual vacancies at
its discretion.
ARTICLE 13
DUTIES OF THE PRESIDENT
The President of the
Association shall:
a.
Preside over all meetings of the Association and shall
be entitled to nominate a temporary Chairperson or the Vice President to take
the chair in his/her place.
b.
Enforce all the objects, provisions and purposes of
the Association.
ARTICLE 14
DUTIES OF THE VICE PRESIDENT
In the absence of the
President, the Vice President shall perform all the duties of the President and
may also, on request from the President, assist in the performance of the
President’s duties.
ARTICLE 15
DUTIES OF THE SECRETARY
a.
The Secretary shall carry out such duties as may be
delegated by the President and Executive Committee from time to time including:
i.
Convening, setting up and attending all Executive
Committee, Annual General and Extraordinary General Meetings.
ii.
By way of minutes, keeping a permanent record of the
business conducted and resolutions made at such meetings, and distributing
copies to Executive Committee members, including reports from sub-committees.
iii.
Promptly dealing with and tabling inward and outward
correspondence.
iv.
Keeping and maintaining a register of members.
b.
The Secretary may call upon a suitable member to
record the minutes of any meetings of the Association.
ARTICLE 16
DUTIES OF THE TREASURER
a.
The Treasurer shall maintain a current account
register of all receipts and payments and issue consecutively numbered receipts
for all monies received, and shall bank the same promptly to the Association’s
bank account.
b.
Ensure that all payments are authorised by the
Executive Committee and supported by original invoices and/or vouchers, and
that all cheques issued are countersigned by either the President or Vice
President, or a nominated delegate.
c.
Prepare and table at each Executive Committee
meeting a summary of all receipts, accounts for payment and details of the bank
account current balance and reconciliation thereof.
d.
Annually, or as otherwise directed by the Executive
Committee, prepare for tabling at the AGM an audited statement of Income and
Expenditure and Balance Sheet of the Association prepared in accordance with
accepted accounting practices.
e.
Provide the Auditor with all financial records,
vouchers and other such information as may be required to complete the audit
function.
An Auditor appointed at the AGM shall audit
the accounts of the Association. If vacant,
the Executive may appoint an Auditor.
The Executive may arrange membership or affiliations with other bodies whose aims and objectives are similar to those of this Association.
a. Any alteration, amendment or recession of these Rules shall be made only by a resolution passed by a majority of representatives present and entitled to vote at an Annual General Meeting of the Association or at an Extraordinary General Meeting called for that purpose.
b.
Notice of a motion of
alteration, amendment or recession shall be addressed in writing to the
Secretary one (1) calendar month prior to the AGM or EGM called for that
purpose.
c.
No alternation, amendment
or recession may be made which changes the purpose of Article 22: Winding Up.
Should any doubt arise as to the interpretation of any of these Rules or any matter related thereto, or arising therefrom, the decision of the Executive Committee shall be binding upon all members unless revoked by an Extraordinary General Meeting held no later than the next following Annual General Meeting.
The address of the Association shall be care of the Secretary.
If
upon the winding up of the Association there remains after the satisfaction of
all its liabilities and obligations, any funds or property whatsoever, the same
shall be donated to an approved registered charity.
Signed
this ______________ day of ________________________________ 2000 at
__________________________________
President __________________________________________________________
Secretary __________________________________________________________
In
the presence of _________________________________________________________ Witness